admins4admins.com » business letter

When To Use A Colon In Your Business Letter Greeting

Sunday — Thu, 25 Feb 2010 20:42:49 +0000

When is it appropriate to use a colon in your letters? The easy answer is – in your business letters! If you’re writing to a business, follow their names with a colon. If you’re writing a personal letter, use a comma.

Business Letter: Dear Mary Santos:

Personal Letter: Dear Mary Santos,

If you’re writing a letter addressed to no one in particular, use this format:

To Whom It May Concern:

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Never Use ATTN In Your Business Letters

Sunday — Wed, 24 Feb 2010 21:21:16 +0000

It doesn’t matter whether you’re employed by a large corporation or helping a small business grow. When writing business letters to clients you have to make sure you address everyone correctly. Here are some simple rules to follow when using “Attention” in your correspondence.

1. NEVER use ATTN:

- The word “Attention” should always be spelled out.

2. DON’T follow it with a colon.

- You’ll find most businesses make this error. Make sure yours doesn’t.

3. ONLY use it to address a company.

- This confuses a lot of people so here’s an explanation. Most business letters address a person AND the company as a whole.

4. “Attention” should be left justified.

- The exception to this rule is if the body of the letter is blocked or indented. In that case, you center “Attention”.

5. Place “Attention Mrs. So and So” two lines below addressee info.

Here’s a breakdown of all of these rules in action:

Awesome Company

1000 Any Street

Any City, Any State Zip Code

Attention John Smith

Ladies and Gentlemen:

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The Fastest Way To Make Your Boss Look Bad In A Business Letter

Sunday — Thu, 28 Jan 2010 02:36:45 +0000

Remember that your job is to make your boss look good.

You have to use every advantage you can find to communicate your manager’s professionalism, experience and importance. Business letters are not an exception to this rule.

The most common way people undermine their manager’s status is by abbreviating their titles in a letter. Abbreviating someone’s title makes the position look informal and obliterates the weight of its importance and level of responsibility.

Give them their due credit. Write out their full title.

WRONG WAY:

Joseph Smith, Asst. Mgr.

RIGHT WAY:

Joseph Smith, Assistant Manager

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