admins4admins.com » Attention http://www.admins4admins.com Building Success One Office At A Time Sat, 12 Feb 2011 11:35:59 +0000 en hourly 1 http://wordpress.org/?v=3.2.1 Never Use ATTN In Your Business Letters http://www.admins4admins.com/2010/02/24/dontuseattn-inyourbusinessletters/ http://www.admins4admins.com/2010/02/24/dontuseattn-inyourbusinessletters/#comments Wed, 24 Feb 2010 21:21:16 +0000 Sunday http://www.admins4admins.com/?p=1842 Business Letter
It doesn’t matter whether you’re employed by a large corporation or helping a small business grow. When writing business letters to clients you have to make sure you address everyone correctly. Here are some simple rules to follow when using “Attention” in your correspondence.
 
1. NEVER use ATTN:
 - The word “Attention” should always be spelled out.
 
 
2. DON’T follow it with a colon.
 - You’ll find most businesses make this error. Make sure yours doesn’t.
 
 
3. ONLY use it to address a company.
 - This confuses a lot of people so here’s an explanation. Most business letters address a person AND the company as a whole.          
 
 
4. “Attention” should be left justified.
 - The exception to this rule is if the body of the letter is blocked or indented. In that case, you center “Attention”.
 
 
5. Place “Attention Mrs. So and So” two lines below addressee info.
 
Here’s a breakdown of all of these rules in action:
 
Awesome Company
1000 Any Street
Any City, Any State Zip Code
 
 
Attention John Smith
 
 
Ladies and Gentlemen:
 
 
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