Just like Word, you can track changes on your PowerPoint presentations. Use this tip if multiple people are editing your slideshow.

As always, let us know if there are things you need help with. You can receive these updates automatically through email by clicking below:

Subscribe to admins4admins.com by Email 

HOW TO SHOW MARKUPS AND REVIEW COMMENTS IN POWERPOINT

1. Follow the following steps to Show markup and review comments in PowerPoint 2007.
2. Click on “Review” tab.
3. In the Comments group, click “Show Markup”.
4. To move between comments use the Previous and Next buttons appears in the Comments group.
5. To hide the comments, repeat step 3.

DOWNLOAD THE STEP-BY-STEP INSTRUCTIONS HERE:

How to Show Markup And Review Comments (PDF)

If you have a video in your PowerPoint presentation, program it to start a few seconds after the slide’s opened. This gives you the opportunity to prepare your audience about the video they’re about to view. You can also time your video to start at a time your audience least expects. This tip is a great way to make your presentation stand out. 

As always, let us know if there are things you need help with. You can receive these updates automatically through email by clicking below:

Subscribe to admins4admins.com by Email

HOW TO DELAY THE START OF A MOVIE

How To Delay The Start Of A Movie (PDF)   

This is a great tip for playing sounds (music or narration) across many slides. Whether it’s music or narration, having sound play across your presentation will not only save you time but give your presentation an edge above your competitors.

As always, let us what you need help with. You can receive updates automatically via email by clicking: Subscribe to admins4admins.com by Email

HOW TO PLAY SOUND ACROSS ON MULTIPLE SLIDES

1. Add a sound, if you have not already done so:

2. In Normal view, click the slide to which you want to add a sound.

3. On the Insert tab, in the Media Clips group, click the arrow under Sound.

4. Click Sound from Clip Organizer

5. Click Insert to insert sound clip.

6. Click on the sound icon, and click Custom Animation under Animation Tab.

7. In the drop‐down list of the sound, choose Effect Options. Then the Play Sound interface appears. In the Effect tab, click the radio button beside Stop Playing After XXX slides (which indicates how many slides you want this song to play across) to enter the number of slides you intend to add. For example, you can enter a number from 1 to 999 for this field. Then the sound will play throughout the specified slides.

8. Next, check the settings in the Timing tab. To play automatically, you can set to Start After Previous with a 0-second delay. Click OK to exit the dialog box.

9. Then go to Sound Settings tab, adjust the sound volume as you like. You can also tick to hide sound icon during slideshow if you don’t want it appear. Then click ok.

DOWNLOAD THE STEP-BY-STEP INSTRUCTIONS HERE:

How To Play Sound Across Multiple Slides (PDF)

This is a really cool trick to help kick your presentation up a knotch. Put a footer in all your slides to give it that edge or send the same message throughout your presentation.

As always, let us know if there are things you need help with. You can receive these updates automatically through email by clicking below:

Subscribe to admins4admins.com by Email

HOW TO ADD A FOOTER ON A SLIDE

1. In the Header and Footer dialog box, on the Slide tab, select the Footer check box, and then type the text that you want to appear in the center bottom of the slide. 

2. Select any other options that you want, and then do one of the following: To display footer information on the selected slide only, click Apply.

To display footer information on all of the slides in your presentation, click Apply to All.

DOWNLOAD THE STEP-BY-STEP INSTRUCTIONS HERE:

How To Add Footer To A Slide(PDF)

Two easy steps to hide the movie frame on your PowerPoint presentation:

1. In Normal view, click the movie frame on the slide.

2. Under Movie Tools, on the Options tab, in the Movie Options group, select the Hide During Show check box

Click on the link below to download a printable step-by-step pdf.

How To Hide A Movie Frame (PDF)

As always, let us know if there are things you need help with. You can receive these updates automatically through email by clicking below:

Subscribe to admins4admins.com by Email

 Get rid of the sound icon in your PowerPoint presentations. Here’s how: 

1. Click on the Insert tab of the ribbon.
2. Click the drop down arrow under the Sound icon on the right side of the ribbon.
3. Select Sound from Clip Organizer.
4. Keywords are search terms you would use to narrow the search for a specific sound clip.
5. In the task pane on the right side of the PowerPoint 2007 screen, enter one or more keywords to search for sound clips.
6. For example; if you are searching for Telephone sound clips, enter the word “Telephone” in the Search for: text box. There is no need to capitalize the search word(s).
7. To insert sound clip, click on the drop down arrow and click insert. Once you have chosen the sound clip to play in your PowerPoint 2007 presentation, you will be prompted for whether to play this sound clip automatically when the slide is presented, or to play the sound on the click of the mouse.
8. Click on the sound file icon on the slide.
9. The ribbon should change to the contextual menu for sound.

Click on the link below to download a printable step-by-step pdf.  

How to hide the sound icon in PowerPoint 2007 (PDF)

As always, let us know if there are things you need help with. You can receive these updates automatically through email by clicking below:

Subscribe to admins4admins.com by Email

 Here are some quick tips on publishing slides to your slide library. Very easy once you get the hang of it.

As always, let us know if there are things you need help with. You can receive these updates automatically through email by clicking below:

Subscribe to admins4admins.com by Email

How To Publish Slides To A Slide Library

1. Open the presentation that contains the slides that you want to publish to the Slide Library.

2. Click the Microsoft Office Button , point to Publish, and then click Publish Slides.

3. In the Publish Slides dialog box, select the check boxes next to the slides that you want to publish to the Slide Library.

4. Under File Name, do one of the following:

To rename one or more slide files, click the existing file name, and then type a new name.

To keep the default slide file names, proceed to step 5.

5. Under Description, click and type a description of the slide file.

6. In the Publish To list, enter or click the location of the Slide Library that you want to publish your slides to, and then click Publish.

How To Publish Slides To A Slide Library (PDF)

How To Add Slides From A Slide Library To Your Presentation

1. Open the presentation that you want to add a slide to.

2. On the Home tab, in the Slides group, click the arrow under New Slide, and then click Reuse Slides.

3. In the Reuse Slides pane, in the Insert slide from box, enter the location of the Slide Library, and then click the arrow to find the Slide Library. Or click Browse to locate the Slide Library.

4. In the All Slides list, click the slide that you want to add.

How To Add Slides From A Slide Library (PDF)

Wouldn’t it be great if your PowerPoint presentation wasn’t so boring?

Most are. That’s the truth.

Why not make it stand out?  Why not make it great by adding some splash and zing to it? Make yours stand by adding a movie. And then modify it or have it stream across two or three slides. Now, that would be cool to watch. I’d stay awake in a meeting for that.

This is part 1 of 2.  These are the basics in formatting movies in PowerPoint 2007. The next blog will post some more techniques on movies. I hope you enjoy!

As always, let us know if there are things you need help with. You can receive these updates automatically through email by clicking below:

Subscribe to admins4admins.com by Email

HOW TO ADD A MOVIE

1. In Normal view, click the slide to which you want to add a movie or animated GIF file.

2. On the Insert tab, in the Media Clips group, click the arrow under Movie.

3. Do one of the following:

 * Click Movie from File, locate the folder that contains the file, and then double-click the file that you want to add.

 * Click Movie from Clip Organizer, scroll to find the clip that you want in the Clip Art task pane, and then click it to add it to the slide.

 NOTE: To preview a clip before you add it to your presentation in the Clip Art task pane, in the Results box that displays the available clips, move your mouse pointer over the clip’s thumbnail, click the arrow that appears, and then click Preview/Properties. PowerPoint 2007 unfortunately doesn’t let you add movies from a DVD to a presentation normally. However, there is third party add-ins that will add this functionality, such as PFCMedia. Refer to the individual add-in’s documentation for instructions on how to install and use it.

How To Add A Movie (PDF)

HOW TO DELETE A MOVIE OR ANIMATED GIF FILE

1. In Normal view, click the slide that contains the movie or animated file that you want to delete.

2. Click the movie or animated GIF file, and then press DELETE.

To delete multiple movies or animated GIF files, repeat these steps for each slide that contains movie or animated GIF files that you want to delete.

How To Delete A Movie Or Animated GIF File (PDF)

HOW TO REWIND A MOVIE AFTER IT PLAYS

1. In Normal view, click the movie frame on the slide.

2. Under Movie Tools, on the Options tab, in the Movie Options group, select the Rewind Movie After Playing check box

How To Rewind A Movie After It Plays (PDF)

HOW TO PLAY A MOVIE IN FULL SCREEN

1. In Normal view, click the movie that you want to play full screen.

2. Under Movie Tools, on the Options tab, in the Movie Options group, click Play Full Screen.

 How To Play A Movie Full Screen (PDF)

HOW TO PLAY A MOVIE IN SEVERAL SLIDES

1. On the slide, click Insert to pick the Sound drop-down list on the very right below the tab. Select Sound from File in the list and choose the specified sound track from your hard drive.

2. Click OK and a message prompts, saying how do you want the sound to start in the slide show? Click Automatically.

3. Now click the sound icon to display the Options tab. Click on the tab, and set Play across slides for Play Sound.

How To PLay A Movie Across Several Slides (PDF)