Never Use ATTN In Your Business Letters

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Filed under Blogs, Business Letters

It doesn’t matter whether you’re employed by a large corporation or helping a small business grow. When writing business letters to clients you have to make sure you address everyone correctly. Here are some simple rules to follow when using “Attention” in your correspondence.

1. NEVER use ATTN:

- The word “Attention” should always be spelled out.

2. DON’T follow it with a colon.

- You’ll find most businesses make this error. Make sure yours doesn’t.

3. ONLY use it to address a company.

- This confuses a lot of people so here’s an explanation. Most business letters address a person AND the company as a whole.

4. “Attention” should be left justified.

- The exception to this rule is if the body of the letter is blocked or indented. In that case, you center “Attention”.

5. Place “Attention Mrs. So and So” two lines below addressee info.

Here’s a breakdown of all of these rules in action:

Awesome Company

1000 Any Street

Any City, Any State Zip Code

Attention John Smith

Ladies and Gentlemen:

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Tags: Attention, business letter, Business Letter Template, Correspondence, Writing Skills

Comments

2 Responses to “Never Use ATTN In Your Business Letters”

Business Model says:

February 24, 2010 at 3:28 pm

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